Architecting a Calm Productivity System

Integrating your calendar, tasks, and notes into a single, seamless flow.

A well-designed productivity system reduces cognitive load and helps you focus on what matters most.

The Core Components

1. Calendar

Your calendar is your single source of truth for time commitments. Everything that has a specific time or date should live here.

2. Task Management

Tasks are action items without specific times. They should be organized by context and priority.

3. Notes and Reference

Your notes system should be searchable and easily accessible when you need information.

Integration Principles

1. Single Source of Truth: Each piece of information lives in one place
2. Flow Between Systems: Make it easy to move items between calendar, tasks, and notes
3. Regular Review: Set aside time weekly to review and organize

Getting Started

Start with one system and master it before adding complexity. Most productivity challenges come from over-engineering the system itself.